Measurement and Documentation

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Measurement and Documentation

Claire Peel, John D Lowman and Diane Clark

Measurement and documentation are critical components in the process of providing patient care. Measurements (numerical or categorical assignments based on testing or measuring) form the basis for deciding intervention strategy and therefore influence patient response to therapeutic interventions.1 Measurements are also used during treatment sessions to determine rate of progression and appropriateness of exercise prescriptions. Typically, therapists obtain a series of measures and, in combination with those made by other health care professionals, formulate a clinical hypothesis. The hypothesis includes both physical and psychosocial aspects. If parts of the hypothesis are incorrect because of inaccurate measures, interventions may be misdirected, which can result in treatment that is either not effective or unsafe. Consequently, knowledge of the qualities of measurements that relate to the cardiovascular and pulmonary systems is essential for effective patient care.

Documentation, interpretation of measurements, and the patient plan of care are also important for reimbursement and to ensure communication among health care team members. Timely and appropriate sharing of information on physiological responses to activity is often critical for optimal medical management. Documentation must be written clearly and concisely and include objective findings that will facilitate efficient and continuous care from all members of the health care team.

This chapter provides a discussion of types and characteristics of measurements that are common to cardiopulmonary physical therapy, followed by a discussion of the process of selecting and performing tests and measures, and interpreting the results. A discussion of the purposes and recommended terminology for documentation follows, including suggestions for providing objective and outcome-oriented information and supporting skilled and medically necessary physical therapy services in this population.

Characteristics of Measurements and Outcomes

The purpose of performing a measure is to assess or evaluate a characteristic or attribute of an individual. The characteristic to be measured must first be defined, and the purpose of performing each measure must be clear. Therapists can then select the most appropriate method of measuring, given the available resources and their clinical skills.

Levels or Types of Measurements

Measurements can be described according to their type or level of measurement. There are four levels of measurements: nominal, ordinal, interval, and ratio (Table 7-1).2 Recognizing the level of measurement aids understanding and interpretation of the result.

Table 7-1

Examples of Commonly Used Measurements and Their Respective Level of Measurement

Patient Characteristic Test or Other Measure Level of Measurement
Gender Male/female Nominal
Range of motion Goniometry Ratio
Muscle strength Manual muscle testing (MMT) Ordinal
  Isokinetic dynamometry Interval
Functional status Functional independence measure Ordinal
  Timed Up and Go (TUG) Ratio
Angina Angina rating scale Ordinal
  Borg CR10 Ratio
Dyspnea MRC scale Ordinal
  Borg CR10 Ratio
  Visual Analog Scale Ratio

Nominal

Objects or people are often placed in categories according to specific characteristics. If the categories have no rank or order, then the measurement is considered nominal. An example of a nominal measurement is the classification of patients with pulmonary disease into those with obstructive lung disease, restrictive lung disease, or a combination of obstructive and restrictive disease. The categories are mutually exclusive (i.e., all patients fit into one and only one category). Nominal categories are unranked, in that an individual with obstructive lung disease would not necessarily have a worse prognosis than an individual with restrictive lung disease.

The categories of a nominal measurement scale are defined using objective indicators that are universally understood. For example, the classification of patients with heart failure could be based on the primary cause for the development of the condition (Box 7-1). In each case, the cause would be determined by diagnostic testing such as angiography or echocardiography. Clear descriptions of the criteria for inclusion in each category are necessary to facilitate clinicians’ agreement on the assignment of patients to categories. A high percentage of agreement indicates high interrater reliability.

Ordinal

Ordinal measurements are similar to nominal measurements with the exception that the categories are ordered or ranked. The categories in an ordinal scale indicate more or less of a certain attribute. The scale for rating angina is an example of an ordinal scale (Table 7-2). Each category is defined, and a rating of grade 1 angina is less than a rating of grade 4. In an ordinal scale, the differences between consecutive ratings are not necessarily equal. The difference between grade 1 angina and grade 2 is not necessarily the same as between grade 3 and grade 4 angina. Consequently, if numbers are assigned to categories, they can be used to represent rank but cannot be subjected to mathematical operations. Averaging angina scores is incorrect because averaging assumes that there are equal intervals between categories. A group of ordinal data could be reported as a percentage of each response (i.e., 80% of clients reported exercise-induced angina as 3 before a cardiac rehabilitation program.)

Table 7-2

Angina Rating Scale

Rating Description
1 Mild, barely noticeable
2 Moderate, bothersome
3 Moderately severe, very uncomfortable
4 Most severe or intense pain ever experienced

From American College of Sports Medicine: ACSM’s guidelines for exercise testing and prescription. Philadelphia, 2010, Lippincott Williams & Wilkins.

Categorical measurements are considered ordinal if being assigned to a specific category is considered better than or worse than being in another category. For example, patients with angina could be classified as having either stable or unstable angina. This measurement would be considered ordinal, because stable angina is considered a better condition to have compared with unstable angina.3

Interval

Interval measurements have units on a scale with equal distance between consecutive measurements and are differentiated from ratio measurements because the zero point is arbitrary rather than absolute. An arbitrary zero point is one that does not mean an absence of the characteristic that is being measured. Temperature, for example, can be measured using either an interval or a ratio scale. The Celsius temperature scale (interval measurement) assigns the zero point to the temperature at which water freezes, whereas the Kelvin scale (ratio measurement) assigns the zero point to an absence of heat.

The original Borg Ratings of Perceived Exertion (RPE) scale is considered an interval level of measurement.4 This scale, ranging from 6 to 20, has been shown to be linear with oxygen consumption and heart rate.4

Measuring force production using an isokinetic dynamometer is an example of an interval measurement commonly used in physical therapy. Patients may generate muscle tension and move an extremity but register a score of zero because they cannot move as fast as the dynamometer. Interval measurements can have negative values and can be subjected to some arithmetic operations. Adding and subtracting values is logical. A patient who generates 10 ft-lb of torque at one session and 20 ft-lb at the following session increased her torque production by 10 ft-lb. However, interval values cannot be subjected to division or multiplication. It cannot be stated that the patient generated twice as much torque on the second session compared with the first session because it cannot be assumed that a reading of zero indicates no torque production.

Ratio

Ratio measurements have scales with units that are equal in size and have a zero point that indicates absence of the attribute being measured. Examples of ratio measurements that are used in cardiopulmonary physical therapy include heart rate, cardiac output, oxygen consumption, and 6-minute walk distance (6-MWD). Ratio measurements are always positive values and can be subjected to all arithmetic operations. For example, an aerobic capacity of 4 L/min is twice as great as an aerobic capacity of 2 L/min. The Borg CR10 scale and visual analogue scales are also examples of ratio level measurements.4,5 The zero point of these scales is “nothing at all” or no perception of exertion. The CR10 scale may be preferable for use with patients who experience strong symptoms during testing or training.6

When deciding whether a measurement is a ratio or interval, the attribute that is being measured is defined. If the zero point indicates absence of the attribute, then the scale would be considered ratio. For example, cardiac output can be defined as the amount of blood in liters ejected from the left ventricle over a 1-minute period. A measurement of zero cardiac output would be absence of the characteristic, or no blood ejected from the left ventricle.

Reliability and Validity of Measurements

For a measurement to be of value to the therapist, the measure should be both reliable (reproducible) and valid (meaningful). When selecting and performing tests and measures, it is important to remember that measures can be reliable but not valid for a specific application.7

Reliability

Reliability is defined as the consistency or reproducibility of a measurement. Ideally, when attempting to measure a specific attribute, the value of the measurement should change only when the attribute changes. All measures, however, have some element of error that contributes to the variability of the measurement. When the error is relatively high, the value of the measurement can change even when the attribute does not change. Believing that a change has occurred when it has not can result in an inaccurate clinical decision related to intervention planning or progression.

Many factors contribute to measurement variability. The characteristic being measured may demonstrate a certain degree of variability. Blood pressure and heart rate vary depending on mental and physical factors such as body position, hydration level, anxiety, and time of day. For these attributes, multiple measurements often are used to provide the best estimate of the patient’s true heart rate and blood pressure.

Another factor that contributes to the variability of a measurement is a change in the testing instrument. Testing instruments may vary in their readings because of changes in environmental conditions or malfunction of instrument parts. Instruments should be calibrated (i.e., compared with a known standard) on a regular basis to assure accuracy of the readings. Some instruments are relatively easy to calibrate. For example, values obtained using aneroid blood pressure devices can easily be compared with values obtained using mercury manometers. Values obtained using either palpation or a heart rate monitor can be compared with values obtained from electrocardiograph (ECG) recordings. The mercury manometer and the ECG would be considered the instruments that provided the best estimates of the characteristic being measured. Other devices, such as cycle ergometers, are more difficult to calibrate, and the usual approach is to rely on the manufacturer’s specifications regarding the accuracy of the work rate readings.

A third factor contributing to measurement variability is the difference in the methods therapists use to obtain measurements. If a measurement is consistent when the same therapist repeats a test, then the measurement is said to have high intrarater reliability. Measurements that are consistent when multiple therapists perform the test under the same conditions are said to have high interrater reliability. Often, measurements have high intrarater reliability but lower interrater reliability because of variations in the specific methods used by therapists to attain the same measurement. Auscultation of breath sounds, a commonly used method of assessing patients in cardiopulmonary settings, has been shown to have only poor to fair interrater reliability.8 Interrater reliability is important in clinical settings in which a patient may be evaluated and treated by more than one therapist. If the interrater reliability of a measurement is low, changes in the patient over time may not be accurately reflected. Interrater reliability for auscultation of breath sounds can be improved through education of the persons performing the measurements.8

Validity

Valid measurements are those that provide meaningful information and accurately reflect the characteristic for which the measure is intended. For a measure to be useful in a clinical setting, it must possess a certain degree of validity. Measurements can be reliable but not valid. For example, the ankle-brachial index (ABI) is reliable but not necessarily valid in all populations.9

There are various types of validity. Of importance in clinical practice are concurrent, predictive, and prescriptive validity. Concurrent validity is when a measurement accurately reflects measurements made with an accepted standard. Comparing a measurement made with a heart rate monitor with an ECG recording is an example of determining concurrent validity. In this example, the ECG recording would be considered the gold or accepted standard. Another example is using pulse oximetry during exercise testing. Yamaya and colleagues (2002)10 compared pulse oximetry versus directly measured arterial oxygen saturation (the gold standard) and reported that a forehead sensor was more valid than a finger sensor. Measurements with predictive validity can be used to estimate the probability of occurrence of a future event. Screening tests often involve measurements that are used to predict future events. For example, identifying people with risk factors for coronary artery disease (CAD) leads to a prediction that their likelihood of developing CAD is higher than normal. Measures with prescriptive validity provide guidance to the direction of treatment. The categorical measurement of determining a person’s risk for a future coronary event is a measurement that would need to have prescriptive validity. By classifying patients into high- versus low-risk categories on the basis of results of a diagnostic exercise test, the intensity and rate of progression of treatment is determined.

Sensitivity and Specificity

Accuracy of various types of exercise tests often is described by reporting sensitivity and specificity. Sensitivity is the ability of a measurement to identify individuals who are positive, or who have the characteristic that is being measured. If a test produces a high number of false-positive results, then the sensitivity will be low. A false-positive result means that the test result was positive but the characteristic was absent. Young women often have positive stress test results but do not have coronary artery disease. The consequence of a false-positive test result could be unnecessary treatment or further diagnostic testing. Specificity is the ability of a measurement to identify individuals who are negative, or who do not have the characteristic. A high number of false-negative results would produce a low specificity. A false-negative result has a negative test result even though the disease or characteristic is present. The consequence of a false-negative test result is not receiving treatment when it is indicated. Use of the Homans’ sign to screen for deep vein thrombosis (DVT) is no longer advocated because the test lacks both sensitivity and specificity.11,12

Objective and Subjective Measurements

Measurements vary in degree of subjectivity versus objectivity. Subjective measurements are those that are affected in some way by the person obtaining the measurement (i.e., the measurer must make a judgment as to the value assigned). The assessment of a patient’s breath sounds is influenced by many factors, including the therapist’s choice of terminology for describing the findings, perception of normal breath sounds, and hearing acuity. The grading of functional skills may be influenced by the therapist’s interpretation of what constitutes minimal versus moderate assistance. Because of the influence of the person performing the measure, subjective measurements usually have lower interrater reliability compared with objective measurements.2

Objective measurements are not affected by the person performing the measure (i.e., these measures do not involve judgment of the measurer). Heart rate measured by a computerized ECG system is an example of an objective measurement. Other examples include measuring blood pressure using an intraarterial catheter and oxygen consumption using a metabolic system. Objective measurements are not necessarily accurate but usually have high interrater reliability.2

Clinical Decision Making

The Hypothesis-Oriented Algorithm for Clinicians II (HOAC-II) intertwines the examination, evaluation, and diagnosis elements into an organized algorithm for clinical decision making.13 Using the HOAC-II, initial data collection (e.g., data from the medical record and patient interview) during the examination allows for generation of patient-identified problems (PIPs) and an initial set of hypotheses that will guide the formulation of an examination strategy (i.e., selection and ordering of tests and measures). These initial measurements help refine the hypotheses and additional measurements are obtained to help confirm or deny the initial set of hypotheses, leading to an eventual hypothesis/physical therapy diagnosis (i.e., an idea of the underlying cause of the patient’s problem), and/or a decision to consult with other health care practitioners. For instance, early in the examination process the therapist may suspect a proximal DVT; the Wells clinical decision rule can aid in deciding whether or not to refer the patient for further testing.14

Selecting Tests and Measures

Many factors influence the therapist’s choice, including information obtained from the medical record, patient interview, and knowledge of available treatment options. Selected tests and measures should be relevant as measured by their potential ability to impact the direction of the examination and intervention. Tests and measures should be limited to those that are necessary to establish a clinical hypothesis, make decisions about appropriate interventions, and determine the effectiveness of the intervention. Therapists also must strive for efficiency and not repeat tests that have been performed by other health care professionals. Characteristics or qualities of measurements, such as reliability and validity, also influence the therapist’s decision.

Another factor that influences the selection of tests and measures is the risk-benefit ratio. How do the risks of obtaining a measurement relate to the value of the information gained? Subjecting a patient to a symptom-limited graded exercise test during the acute stage of post-myocardial infarction (MI) could provide information to formulate an exercise prescription; however, the risks of performing this procedure at this phase of the recovery period likely outweigh the benefits.

Measurements selected need to be appropriate to the specific health condition (disorder or disease), severity of the condition, and other contextual (i.e., environmental and personal) factors specific to the patient.15 Tests and measures that do not help optimize or assess patient-centered outcomes are an inefficient use of the therapist’s time and add unnecessary costs to health care.

Performing Tests and Measures

General Principles

When performing tests and measures, therapists must take care to use procedures that can be replicated for future comparisons (i.e., there must be acceptable intrarater/interrater reliability). Time must be taken to ensure that conditions are optimal and that the patient is informed of his or her part in the activity. For example, measuring blood pressure in a noisy treatment area immediately when the patient arrives for an appointment may not provide an accurate measurement of resting blood pressure. Documenting the conditions in which a measure was made is also important. Conditions may include, but are not limited to, time of day, room temperature, recent activities performed by the patient (including medication administration), and type and model of measuring device (e.g., specific treadmill, sphygmomanometer, pulse oximeter, etc.). Also, if the patient needs supplemental oxygen, it is vital to document the oxygen flow rate or fraction of inspired oxygen and the oxygen delivery device (e.g., nasal cannula, Venturi mask, etc.) for proper test interpretation. For example, a patient’s walking distance may not have improved, but if the patient used less oxygen, then a meaningful outcome was achieved.

Measures should be made with an objective and open mind (i.e., without anticipating the result of the measurement). A measure that is approached with a preconceived idea of the outcome may be affected by the therapist’s expectations. Having confidence in the results of one’s measurements is important and develops as clinical skills develop.

In clinics where more than one therapist is likely to evaluate or treat a patient, written procedures for performing measurements are necessary. Therapists also need to review the written procedures on a regular basis and practice performing the measures as a group. Practicing together is especially important for therapists who are new to the clinic. Interrater reliability for commonly used measures can be determined. If the reliability is low, written procedures may need to be revised to ensure optimal consistency of measurement. Many commonly used tests and measures, such as blood pressure and 6-minute walk test, have standardized methodology.16,17

Examination

Initial data collection from referral information or the medical record regarding the patient’s current medical stability and functional status will help guide the examination strategy. For example, tests and measures will differ for a patient with an acute MI compared to a patient who is 3 weeks post-MI. Other factors to consider include the size of the infarction and associated complications such as dysrhythmias, heart failure, or angina. Other initial data collected during the interview may also guide the examination strategy. For example, if a patient becomes anxious when discussing walking on a treadmill, then perhaps a “field test,” such as the 6-minute walk test (6-MWT), would be more prudent.

The examination begins with and is centered on the patient’s self-identified problems that may reflect specific impairments, limitations in activity, and/or restrictions in patient-identified roles at home, work, and the community. The patient’s goals for physical therapy should be reported. Documentation of examination findings should reflect the physical therapist’s clinical reasoning in determining what impairments may underlie the patient’s limitation in activity.

The history section may include information related to the current and past medical/surgical diagnoses, previous functional levels, lifestyle choices, living environment, medications, laboratory values, or diagnostic imaging results. The patient’s perception of his or her cardiac or pulmonary condition is important, as are descriptions of pain or discomfort that may be associated with either a cardiac event or a pulmonary complication. Other systems, such as the musculoskeletal, neurological, and integumentary systems are briefly examined to identify concerns that may influence the patient’s readiness or ability to participate in certain interventions.

Tests can be categorized as measuring impairments, activity limitations, or participation restrictions as defined by the World Health Organization’s International Classification of Functioning, Disability and Health (ICF) model,18 which was recently adopted by the American Physical Therapy Association (APTA).19 A body function or body structure impairment is an abnormality of physiological function or anatomic structure at the tissue, organ, or body system level.15 Examples of impairments include pain, dyspnea, decreased muscle strength or range of motion, abnormal heart rate and blood pressure values, and impaired aerobic capacity. Measurements of impairments are important because they assist therapists in deciphering the causes or reasons for limitations in activity. Activity limitations are difficulties an individual has in performing a task or action.15 Activity limitations can be attributed to physical, social, cognitive, or emotional factors. Examples of activity limitations include the inability to dress, transfer, walk long distances, or climb stairs. Improvements in activity levels usually are of primary interest to patients and families and to those who reimburse for health care. Participation restrictions are those problems that an individual may experience in life situations, such as performing a job requirement or playing a sport.15 Figure 7-1 illustrates a patient’s condition using the ICF model.

When examining patients with cardiopulmonary disorders, therapists often assess responses to activity. Specific information on the activity and on the physiological responses should be included:

The description of activities should be written clearly so that the workload can be reproduced. Responses to activity include changes in heart rate and rhythm, blood pressure, respiratory rate, oxygen saturation levels, and heart and breath sounds from pre-activity to either during or immediately after activity. Subjective signs of exercise intolerance, such as changes in skin color, decrease in coordination, and sweating, also need to be documented. Whether the patient used oxygen during treatment or required physical assistance should be noted. By objectively recording the activity performed and the physiological responses, therapists can estimate the patient’s activity tolerance.

Evaluation and Interpretation of Findings

The evaluation process involves using the results of the examination to make clinical judgments. Therapists state their “clinical hypothesis,” or explanation of reasons for activity limitations and/or participation restrictions. Evaluation reports provide the foundational support to confirm why the patient requires the skilled services of a physical therapist and why the services are medically necessary at this time. Examination findings may indicate the need for referral of the patient to other health care professionals or to community services.

Interpreting measurements often is challenging. Usually patients’ problems are understood not by reviewing results of a single measure but by viewing relationships between results of several measures. For example, the finding that blood pressure does not increase with activity may not be considered abnormal by itself if the activity level is low or the patient is taking a beta-receptor antagonist medication (e.g., metoprolol); however, the finding of no increase in blood pressure with signs and symptoms of exercise intolerance (e.g., shortness of breath, dizziness, fatigue, etc.) during moderate-level activity in another patient may be indicative of cardiovascular pump dysfunction.

Knowledge of what is “normal” is important to interpret measurements accurately. For some measurements, normal values are well defined. Measurements of resting blood pressure, cholesterol, and blood glucose have defined categories of normal, borderline, and elevated. For other measurements, population normative standards are not specifically defined. For example, what is the normal increase in heart rate when walking at 3.5 mph on a level surface? Values for individuals differ depending on age, medications, fitness level, and walking efficiency. Results must be interpreted by considering these factors and pathological conditions, if present. Each individual has his or her own “normal” or usual response, and variations from this value could be considered abnormal.

Interpreting measurements is similar to putting the pieces of a puzzle together to create a picture of the patient and his or her activity limitations and participation restrictions. Data are collected from several sources, including the medical record, patient interview, and physical therapy examination. Measures performed and interpreted by other health care professionals can be obtained from the medical record; these include measures such as chest radiographs, blood tests, echocardiography, angiography, and ventilation-perfusion scans. During an interview, patients report information about their current and past medical problems and especially specific patient-identified problems. It is important to be sensitive to patient’s feelings about their condition, noting their stage of emotional recovery. Detecting attitudes related to changing lifestyle habits is also important. After the interview, the therapist should have a sense of the patient as a person and begin to plan an intervention strategy for improving body structure and function impairments, and optimizing activity and participation.13

Measures made during the physical examination may include physiological responses to activity, breathing patterns, ventilatory capacity, and breath sounds. These measurements are integrated with results collected during the chart review and evaluated in the context of the patient-identified problems and the goals for each problem. As therapists refine their hypothesis, they develop a picture of the severity of the cardiopulmonary condition, stage of recovery, and presence of coexisting conditions. An intervention strategy is developed on the basis of the final clinical hypothesis/diagnosis. The intervention strategy is implemented, and measurements are regularly obtained during treatment sessions to reassess existing problems and goals. Because of the dynamic nature of many of the conditions that affect the cardiovascular and pulmonary systems, each treatment session can be viewed as a reassessment of the hypothesis and progress toward patient goals.

Minimal Clinically Important Difference

To help facilitate evidence-based practice related to interpreting outcome measurements, a minimal clinically important difference (MCID)—that is, “the minimal level of change required in response to an intervention before the outcome would be considered worthwhile in terms of a patient/client’s function or quality of life”20—has been determined for several endurance/aerobic capacity tests and measures used by physical therapists. Examples include the 6-MWT (54 m21 or 10% improvement22), modified shuttle test (40 m23), and the Borg CR104 and visual analog scale ratings of dyspnea (1 point and 10-20 mm [Table 7-3], respectively24). The MCID for various tests and measures can be used for setting relevant goals, as well as interpreting progress toward outcomes.

Table 7-3

MRC Dyspnea Scale

Grade Degree of Breathlessness Related to Activities
1 Not troubled by breathlessness except on strenuous exertion
2 Short of breath when hurrying on level ground or walking up a slight hill
3 Walks slower than contemporaries on level ground because of breathlessness, or has to stop for breath after ≈1 mile (or after 15 min) when walking at own pace
4 Stops for breath after walking about 100 yards (or after a few minutes) on level ground
5 Too breathless to leave the house, or breathless after dressing or undressing

Modified by permission from BMJ Publishing Group Limited. From Fletcher CM, Elmes PC, Wood CH: The significance of respiratory symptoms and the diagnosis of chronic bronchitis in a working population, Br Med J 1:257-266, 1959.

Physical Therapy Diagnosis, Prognosis, and Plan of Care

The physical therapy diagnosis serves to drive the selection of interventions. A physical therapy diagnosis may be written in the form of a problem list that may include both impairments and activity limitations. Problems can be listed in order of priority and stated in functional terms. For example, stating “patient unable to climb stairs because of abnormal ECG responses and dizziness,” rather than “abnormal ECG response during activity” is recommended. Alternatively, physical therapy–related classification systems such as the Practice Patterns found in the Guide to Physical Therapist Practice25 may be tailored to reflect the individual’s physical therapy diagnosis.

Based on the results from a 6-MWT, or another appropriate test, a tentative physical therapy diagnosis of impaired aerobic capacity/endurance impairment could be made if the measurement falls outside the reference values for healthy adults.26 Concurrent or complementary measures (e.g., respiratory rate, heart rate and blood pressure response, pulse oximetry, heart and lung sounds, ankle brachial index) could help further refine the hypothesis and determine whether the impaired endurance was more likely due to cardiac, peripheral vascular, or pulmonary impairments.

After identifying the patient’s problems and determining a diagnosis for physical therapy, a plan of care that includes prognosis is developed. The plan of care includes goals and anticipated outcomes, specific interventions to be used, and the recommended frequency and duration of the interventions. The prognosis is the predicted level of improvement and the amount of time needed to reach that level. Providing additional data related to positive and/or negative contextual factors to justify prognosis is important to reinforce the skilled nature of services. Positive factors may include family support, previous functional levels, or the acuity of the condition. Negative factors may include the severity or chronicity of the condition, barriers in living environments, or lack of financial resources.

Goals are the outcomes to be achieved by participating in a physical therapy program and are generated by the therapist and patient in collaboration. Goals should have baseline measurements documented from the examination, be related to the identified problems, and be supported by statements in the evaluation section. Goals should highlight cardiovascular and pulmonary impairments that are thought to be linked to the activity limitations. Goals are stated in functional terms and concern what the patient will be able to do at discharge. For example, a goal could be “patient will be able to walk up two flights of stairs with appropriate heart rate and rhythm responses, within 2 weeks.” Without documenting the associated cardiovascular and pulmonary impairments, the goal may not support the individual’s need for skilled or medically necessary services by physical therapy.

To determine whether a goal has been met, the therapist must be able to observe or measure the activity. Therapists also estimate the time it will take to achieve the outcome. In a discharge or follow-up note, it is stated whether each goal has been met. If a goal has not been achieved, an explanation is provided.

The plan provides a description of the approach that will be taken to assist the patient in achieving the stated goals. The plan may include a description of treatment that can be provided, education for the patient and/or family, and referrals to other services. Descriptions of inpatient, outpatient, or home programs should be included in the plan. The plan of care also includes discharge planning.

Intervention

Interventions are physical therapy procedures and techniques designed to produce changes in the patient’s condition. Procedures typically used by therapists treating patients with cardiopulmonary disorders include therapeutic exercise (i.e., aerobic, resistance, breathing exercises), functional training (i.e., work hardening and work conditioning), and airway clearance techniques. The specific intervention selected by the therapist will be influenced by the severity of the cardiopulmonary disorder and the presence of complications. In some cases, the intervention mode and intensity can be derived from the measurement obtained. For instance, 6-MWD can predict peak VO2 in patients with COPD27 and heart failure;28 with this predicted value, converted to METs, the physical therapist can develop an appropriate exercise prescription and guide the patient in selecting physical activities that would fall within a safe and therapeutic range. In addition, a treadmill or overground walking program could be established on the basis of the mean walking velocity during the 6-MWT.29 Likewise, physical activity/exercise intensity could be set based on measurements of perceived exertion or dyspnea obtained during an exercise test.

Patient and family and/or caregiver instruction is part of all physical therapy interventions. Communication with other health care disciplines involved in the patient’s care is essential to ensure efficient and effective health care. For example, for a patient who is being discharged from the hospital after cardiac surgery, the therapist may need to coordinate with the social worker to ensure that the patient receives home services that he or she needs for assistance with activities of daily living.

Documentation is an essential part of intervention. It is important to record the patient’s responses to interventions, including changes in heart rate, blood pressure, and heart and lung sounds, recovery time after exercise, and reports of angina, dyspnea, or fatigue. A description of the intervention is recorded so that another therapist or physical therapist assistant can continue the program. Details related to dosage, such as frequency, intensity, and duration of each intervention should be clearly stated. In addition to the medical record, the therapist also may be required to provide documentation to other sources such as home health or insurance agencies.

Reexamination and Outcomes Assessment

Throughout the course of treatments, therapists routinely perform reexaminations to determine whether patients are progressing. For patients with cardiopulmonary disorders, for example, the therapist may reexamine the patient at every session to determine whether physiological responses to activity are appropriate or whether the patient’s lungs are clearing. Results of reexamination are used to modify or redirect interventions. It is important to include documentation of patient progression, including the patient’s perception of progression, in each note in order to support the continued justification of skilled services.

As the patient approaches discharge from physical therapy services, the therapist assesses the outcomes of the intervention. The therapist measures the impact of physical therapy services on the patient’s impairments, activity limitations, and participation restrictions. Examples of outcome measures often used to assess health-related quality of life in patients with cardiopulmonary disorders include the Chronic Respiratory Questionnaire30 and Minnesota Living with Heart Failure questionnaire.31

The therapist relates the assessment of outcomes to the original goals established by the therapist and patient. As a result of the outcomes assessment, the therapist may refer the patient back to the physician or to another health care professional. A systematic review of medical records from a group of patients with similar diagnoses can be performed to determine program outcomes of selected physical therapy interventions. See Chapter 17 for a discussion of optimizing outcomes.

Purposes of Documentation

To be useful, measurements need to be documented. Measurements that remain in the mind of the evaluator often are forgotten or not remembered accurately. Documentation is important to facilitate and to maximize reimbursement, as well as to ensure efficiency of care through communication among health care professionals. Documentation includes information about results of the examination, assessment of the patient’s condition, and the physical therapy diagnosis, prognosis, and plan of care.

Specific reasons for documentation include the following:

Guidelines for Content and Organization

Writing notes in a clear and concise format is important so that information is conveyed accurately. Examples of unclear notes are those that contain typographical errors, illegible handwriting, or vague statements that can be interpreted in more than one way. Concise notes are more likely to be read by other health care professionals. Most clinicians do not have time in their schedules to read through extensive patient information that may not be relevant. A concise note includes only essential information in a clear communication style free of unnecessary phrases. The APTA’s Defensible Documentation Tips include the following32:

Use only standard or accepted abbreviations. Facilities have lists of approved abbreviations that are available to those who write, read, and review records.

All notations must include the date and time of service.

Documentation of services rendered must match the billing codes submitted to payers.

Tables, headings, and subheadings can be used to help organize the information in an easy-to-find format. Notes must clearly demonstrate the need for skilled, medically necessary services by the physical therapist and the physical therapist assistant.

Patient progression should be evident, with data and assessments provided to support the individual’s achievement of goals or the lack of progression toward set goals.

Communications with the patient, family, health care team, payers, and other related parties involving care should be documented in the chart.

Documentation is essential when an unusual or adverse event occurs. For example, abnormal responses to activity that may appear relatively benign are important to record. Abnormal responses include dizziness, chest pain, or dysrhythmias. An unusually high or low heart rate or blood pressure response also should be noted. Combined with information reported by the patient and findings from other health care professionals, these results may indicate significant changes in the patient’s cardiopulmonary status.

HIPAA Guidelines

The Health Insurance Portability and Accountability Act (HIPAA) includes federal guidelines that protect the confidentiality of health information. Personal protected health information (PHI) is to be shared only with persons authorized to view the information (i.e., professionals involved in providing health care). Facilities assume the responsibility of designing systems to ensure that health information is protected and kept confidential. When PHI is stored electronically, controls should be established to ensure only authorized access to information. This may include the use of encryption of laptop computers, memory cards, thumb drives, PDAs, and other portable devices. Therapists must ensure that discussions involving patients’ health information occur in private locations. All health care professionals are bound by these guidelines. Further information may be found at the U.S. Department of Health and Human Services website (www.hhs.gov/ocr/hipaa/).

Summary

Measurement and documentation are important components in the process of providing patient care. Therapists select measurements because they reveal information about patient characteristics that is needed to determine appropriate directions for intervention. Performing measurements in a consistent way allows comparison of patient characteristics at varied points in time. The recording, or documentation, of the results of measurements and other information about the patient serves as a legal record. Although documentation formats vary among facilities, information from records can be organized to include the following topics: examination, evaluation, diagnosis, prognosis and plan of care, interventions, and reexamination. Documentation can be viewed as a way to assist therapists to organize their findings, reflect on the significance of the findings, and generate an efficient and comprehensive care plan.