Laboratory Safety

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Laboratory Safety

Microbiology laboratory safety practices were first published in 1913 in a textbook by Eyre. They included admonitions such as the necessity to (1) wear gloves, (2) wash hands after working with infectious materials, (3) disinfect all instruments immediately after use, (4) use water to moisten specimen labels rather than the tongue, (5) disinfect all contaminated waste before discarding, and (6) report to appropriate personnel all accidents or exposures to infectious agents.

These guidelines are still incorporated into safety programs in the diagnostic microbiology laboratory. Safety programs also have been expanded to include not only the proper handling of biologic hazards encountered in processing patient specimens and handling infectious microorganisms, but also fire safety; electrical safety; the safe handling, storage, and disposal of chemicals and radioactive substances; and techniques for safely lifting or moving heavy objects. In areas of the country prone to natural disasters (e.g., earthquakes, hurricanes, snowstorms), safety programs include disaster preparedness plans that outline the steps to take in an emergency. Although all microbiologists are responsible for their own health and safety, the institution and supervising personnel are required to provide safety training to familiarize microbiologists with known hazards in the workplace and to prevent exposure. Laboratory safety is considered an integral part of overall laboratory services, and federal law in the United States mandates pre-employment safety training, followed by quarterly safety in-services. Safety training regulations are enforced by the United States Department of Labor Occupational Safety and Health Administration (OSHA). Regulations and requirements may vary based on the type of laboratory and updated regulations. It is recommended that the laboratory review these requirements as provided by OSHA (www.osha.gov).

Microbiologists should be knowledgeable, properly trained, and equipped with the proper protective materials and working controls while performing duties in the laboratory if the safety regulations are internalized and followed without deviation. Investigation of the causes of accidents indicates that unnecessary exposures to infectious agents occur when individuals become sloppy in performing their duties or when they deviate from standardized safety precautions.

Sterilization and Disinfection

Sterilization is a process that kills all forms of microbial life, including bacterial spores. Disinfection is a process that destroys pathogenic organisms, but not necessarily all microorganisms or spores. Sterilization and disinfection may be accomplished by physical or chemical methods.

Methods of Sterilization

The physical methods of sterilization include:

Incineration is the most common method of treating infectious waste. Hazardous material is literally burned to ashes at temperatures of 870° to 980°C. Incineration is the safest method to ensure that no infective materials remain in samples or containers when disposed. Prions, infective proteins, are not eliminated using conventional methods. Therefore incineration is recommended. Toxic air emissions and the presence of heavy metals in ash have limited the use of incineration in most large U.S. cities.

Moist heat (steam under pressure) is used to sterilize biohazardous trash and heat-stable objects; an autoclave is used for this purpose. An autoclave is essentially a large pressure cooker. Moist heat in the form of saturated steam under 1 atmosphere (15 psi [pounds per square inch]) of pressure causes the irreversible denaturation of enzymes and structural proteins. The most commonly used steam sterilizer in the microbiology laboratory is the gravity displacement type (Figure 4-1). Steam enters at the top of the sterilizing chamber; because steam is lighter than air, it displaces the air in the chamber and forces it out the bottom through the drain vent. The two common sterilization temperatures are 121°C (250°F) and 132°C (270°F). Items such as media, liquids, and instruments are usually autoclaved for 15 minutes at 121°C. Infectious medical waste, on the other hand, is often sterilized at 132°C for 30 to 60 minutes to allow penetration of the steam throughout the waste and the displacement of air trapped inside the autoclave bag. Moist heat is the fastest and simplest physical method of sterilization.

Dry heat requires longer exposure times (1.5 to 3 hours) and higher temperatures than moist heat (160° to 180°C). Dry heat ovens are used to sterilize items such as glassware, oil, petrolatum, or powders. Filtration is the method of choice for antibiotic solutions, toxic chemicals, radioisotopes, vaccines, and carbohydrates, which are all heat sensitive. Filtration of liquids is accomplished by pulling the solution through a cellulose acetate or cellulose nitrate membrane with a vacuum. Filtration of air is accomplished using high-efficiency particulate air (HEPA) filters designed to remove organisms larger than 0.3 µm from isolation rooms, operating rooms, and biologic safety cabinets (BSCs). The ionizing radiation used in microwaves and radiograph machines is composed of short wavelength and high-energy gamma rays. Ionizing radiation is used for sterilizing disposables such as plastic syringes, catheters, or gloves before use. The most common chemical sterilant is ethylene oxide (EtO), which is used in gaseous form for sterilizing heat-sensitive objects. Formaldehyde vapor and vapor-phase hydrogen peroxide (an oxidizing agent) have been used to sterilize HEPA filters in BSCs. Glutaraldehyde, which is sporicidal (kills spores) in 3 to 10 hours, is used for medical equipment such as bronchoscopes, because it does not corrode lenses, metal, or rubber. Peracetic acid, effective in the presence of organic material, has also been used for the surface sterilization of surgical instruments. The use of glutaraldehyde or peracetic acid is called cold sterilization.

Methods of Disinfection

Physical Methods of Disinfection

The three physical methods of disinfection are:

UV rays are long wavelength and low energy. They do not penetrate well, and organisms must have direct surface exposure, such as the working surface of a BSC, for this form of disinfection to work.

Chemical Methods of Disinfection

Chemical disinfectants comprise many classes, including:

Chemicals used to destroy all life are called chemical sterilants, or biocides; however, these same chemicals, used for shorter periods, act as disinfectants. Disinfectants used on living tissue (skin) are called antiseptics.

A number of factors influence the activity of disinfectants, including:

Resistance to disinfectants varies with the type of microorganism. Bacterial spores, such as Bacillus spp., are the most resistant, followed by mycobacteria (acid-fast bacilli); nonenveloped viruses (e.g., poliovirus); fungi; vegetative (nonsporulating) bacteria (e.g., gram-negative rods); and enveloped viruses (e.g., herpes simplex virus), which are the most susceptible to the action of disinfectants. The Environmental Protection Agency (EPA) registers chemical disinfectants used in the United States and requires manufacturers to specify the activity level of each compound at the working dilution. Therefore, microbiologists who must recommend appropriate disinfectants should check the manufacturer’s cut sheets (product information) for the classes of microorganisms that will be killed. Generally, the time necessary for killing microorganisms increases in direct proportion to the number of organisms (microbial load). This is particularly true of instruments contaminated with organic material such as blood, pus, or mucus. The organic material should be mechanically removed before chemical sterilization to decrease the microbial load. This is analogous to removing dried food from utensils before placing them in a dishwasher, and it is important for cold sterilization of instruments such as bronchoscopes.

The type of water and its concentration in a solution are also important. Hard water may reduce the rate of killing of microorganisms. In addition, 70% ethyl alcohol is more effective as a disinfectant than 95% ethyl alcohol because the increased water (H2O) hydrolyzing bonds in protein molecules make the killing of microorganisms more effective.

Ethyl or isopropyl alcohol is nonsporicidal (does not kill spores) and evaporates quickly. Therefore, its use is limited to the skin as an antiseptic or on thermometers and injection vial rubber septa as a disinfectant.

Because of their irritating fumes, the aldehydes (formaldehyde and glutaraldehyde) are generally not used as surface disinfectants.

The halogens, especially chlorine and iodine, are frequently used as disinfectants. Chlorine is most often used in the form of sodium hypochlorite (NaOCl), the compound known as household bleach. The Centers for Disease Control and Prevention (CDC) recommends that tabletops be cleaned after blood spills with a 1 : 10 dilution of bleach.

Iodine is prepared either as a tincture with alcohol or as an iodophor coupled to a neutral polymer (e.g., povidone-iodine). Both iodine compounds are widely used antiseptics. In fact, 70% ethyl alcohol, followed by an iodophor, is the most common compound used for skin disinfection before drawing blood specimens for culture or surgery.

Because mercury is toxic to the environment, heavy metals containing mercury are no longer recommended, but an eye drop solution containing 1% silver nitrate is still placed in the eyes of newborns to prevent infections with Neisseria gonorrhoeae.

Quaternary ammonium compounds are used to disinfect bench tops or other surfaces in the laboratory. However, surfaces grossly contaminated with organic materials, such as blood, may inactivate heavy metals or quaternary ammonium compounds, thus limiting their utility.

Finally, phenolics, such as the common laboratory disinfectant Amphyl, are derivatives of carbolic acid (phenol). The addition of detergent results in a product that cleans and disinfects at the same time, and at concentrations of 2% to 5%, these products are widely used for cleaning bench tops.

The most important point to remember when working with biocides or disinfectants is to prepare a working solution of the compound exactly according to the manufacturer’s package insert. Many think that if the manufacturer says to dilute 1 : 200, they will be getting a stronger product if they dilute it 1 : 10. However, the ratio of water to active ingredient may be critical, and if sufficient water is not added, the free chemical for surface disinfection may not be released.

Chemical Safety

In 1987, the U.S. Occupational Safety and Health Administration (OSHA) published the Hazard Communication Standard, which provides for certain institutional educational practices to ensure that all laboratory personnel have a thorough working knowledge of the hazards of the chemicals with which they work. This standard has also been called the “employee right to know.” It mandates that all hazardous chemicals in the workplace be identified and clearly marked with a National Fire Protection Association (NFPA) label stating the health risks, such as carcinogen (cause of cancer), mutagen (cause of mutations in deoxyribonucleic acid [DNA] or ribonucleic acid [RNA]), or teratogen (cause of birth defects), and the hazard class, for example, corrosive (harmful to mucous membranes, skin, eyes, or tissues), poison, flammable, or oxidizing (Figure 4-2).

Each laboratory should have a chemical hygiene plan that includes guidelines on proper labeling of chemical containers, manufacturers’ material safety data sheets (MSDSs), and the written chemical safety training and retraining programs. Hazardous chemicals must be inventoried annually. In addition, laboratories are required to maintain a file of every chemical they use and a corresponding MSDS. The manufacturer provides the MSDS for every hazardous chemical; some manufacturers also provide letters for nonhazardous chemicals, such as saline, so that these can be included with the other MSDSs. The MSDSs include information on the nature of the chemical, the precautions to take if the chemical is spilled, and disposal recommendations. The sections in the typical MSDS include:

Employees should become familiar with the location and organization of MSDS files in the laboratory so that they know where to look in the event of an emergency.

Fume hoods (Figure 4-3) are provided in the laboratory to prevent inhalation of toxic fumes. Fume hoods protect against chemical odor by exhausting air to the outside, but they are not HEPA-filtered to trap pathogenic microorganisms. It is important to remember that a BSC (discussed later in the chapter) is not a fume hood.

Work with toxic or noxious chemicals should always be done wearing nitrile gloves, in a fume hood, or when wearing a fume mask. Spills should be cleaned up using a fume mask, gloves, impervious (impenetrable to moisture) apron, and goggles. Acid and alkaline, flammable, and radioactive spill kits are available to assist in rendering any chemical spills harmless.

Fire Safety

Fire safety is an important component of the laboratory safety program. Each laboratory is required to post fire evacuation plans that are essentially blueprints for finding the nearest exit in case of fire. Fire drills conducted quarterly or annually, depending on local laws, ensure that all personnel know what to do in case of fire. Exit paths should always remain clear of obstructions, and employees should be trained to use fire extinguishers. The local fire department is often an excellent resource for training in the types and use of fire extinguishers.

Type A fire extinguishers are used for trash, wood, and paper; type B extinguishers are used for chemical fires; and type C extinguishers are used for electrical fires. Combination type ABC extinguishers are found in most laboratories so that personnel need not worry about which extinguisher to reach for in case of a fire. However, type C extinguishers, which contain carbon dioxide (CO2) or another dry chemical to smother flames, are also used, because this type of extinguisher does not damage equipment.

The important actions in case of fire and the order in which to perform tasks can be remembered with the acronym RACE:

Biosafety

Individuals are exposed in various ways to laboratory-acquired infections in microbiology laboratories, such as:

Risks from a microbiology laboratory may extend to adjacent laboratories and to the families of those who work in the microbiology laboratory. For example, Blaser and Feldman1 noted that 5 of 31 individuals who contracted typhoid fever from proficiency testing specimens did not work in a microbiology laboratory. Two patients were family members of a microbiologist who had worked with S. enterica subsp. Typhi; two were students whose afternoon class was in the laboratory where the organism had been cultured that morning; and one worked in an adjacent chemistry laboratory.

In the clinical microbiology laboratory, shigellosis, salmonellosis, tuberculosis, brucellosis, and hepatitis are frequently acquired laboratory infections. Additional infections have been reported from agents such as Coxiella burnetii, Francisella tularensis, Trichophyton mentagrophytes, and Coccidioides immitis. Viral agents transmitted through blood and body fluids cause most of the infections in non–microbiology laboratory workers and in health care workers in general. These include hepatitis B virus (HBV), hepatitis C virus (HCV), hepatitis D virus (HDV), and human immunodeficiency virus (HIV). Interestingly, males and younger employees (17 to 24 years old) are involved in more laboratory-acquired infections than females and older employees (45 to 64 years old). It is important to note that laboratory-associated infections are not a new phenomena and are based primarily on voluntary reporting. Therefore, such incidents are widely underreported because of fears of repercussions associated with such events.

Employee Education and Orientation

Each institution should have a safety manual that is reviewed by all employees and a safety officer who is knowledgeable about the risks associated with laboratory-acquired infections. The safety officer should provide orientation for new employees and quarterly continuing education updates for all personnel. Initial training and all retraining should be documented in writing. Hand washing should be emphasized for all laboratory personnel. The mechanical action of rubbing the hands together and soaping under the fingernails is the most important part of the process. In the laboratory, unlike in hospital areas such as operating rooms, products containing antibacterial agents are not more effective than ordinary soap.

All employees should also be offered, at no charge, the HBV vaccine and annual skin tests for tuberculosis. For employees whose skin tests are already positive or who have previously been vaccinated with bacillus Calmette-Guérin (BCG), the employer should offer chest radiographs upon employment, although follow-up annual chest radiographs are no longer recommended by the CDC.

Disposal of Hazardous Waste

All materials contaminated with potentially infectious agents must be decontaminated before disposal. These include unused portions of patient specimens, patient cultures, stock cultures of microorganisms, and disposable sharp instruments, such as scalpels and syringes with needles. It is recommended that syringes with needles not be accepted in the laboratory; staff members should be required to submit capped syringes to the laboratory. Infectious waste may be decontaminated by use of an autoclave, incinerator, or any one of several alternative waste-treatment methods. Some state or local municipalities permit blood, serum, urine, feces, and other body fluids to be carefully poured into a sanitary sewer. Infectious waste from microbiology laboratories is usually autoclaved on site or sent for incineration.

In 1986 the EPA published a guide to hazardous waste reduction to limit the amount of hazardous waste generated and released into the environment. These regulations call for the following:

Recently, several alternative waste-treatment machines were developed to reduce the amount of waste buried in landfills. These systems combine mechanical shredding or compacting of the waste with chemical (sodium hypochlorite, chlorine dioxide, peracetic acid), thermal (moist heat, dry heat), or ionizing radiation (microwaves, radio waves) decontamination. Most state regulations for these units require at least a sixfold reduction in vegetative bacteria, fungi, mycobacteria, and enveloped viruses and at least a fourfold reduction in bacterial spores.

Infectious waste (agar plates, tubes, reagent bottles) should be placed into two leak-proof, plastic bags for sturdiness (Figure 4-5); this is known as double bagging. Pipettes, swabs, and other glass objects should be placed into rigid cardboard containers (Figure 4-6) before disposal. Broken glass is placed in thick boxes lined with plastic biohazard bags (Figure 4-7); when full, the box is incinerated or autoclaved. Sharp objects, including scalpels and needles, are placed in sharps containers (Figure 4-8) and then autoclaved or incinerated.

Standard Precautions

In 1987 the CDC published guidelines known as Universal Precautions to reduce the risk of HBV transmission in clinical laboratories and blood banks. In 1996 these safety recommendations became known as Standard Precautions. These precautions require that blood and body fluids from every patient be treated as potentially infectious. The essentials of Standard Precautions and safe laboratory work practices are as follows:

Standard Precautions should be followed for handling blood and body fluids, including all secretions and excretions submitted to the microbiology laboratory (e.g., serum, semen, all sterile body fluids, saliva from dental procedures, and vaginal secretions). Standard Precautions applies to blood and all body fluids, except sweat. Practice of Standard Precautions by health care workers handling all patient material lessens the risks associated with such specimens.

Mouth-pipetting is strictly prohibited. Mechanical devices must be used for drawing all liquids into pipettes. Eating, drinking, smoking, and applying cosmetics are strictly forbidden in work areas. Food and drink must be stored in refrigerators in areas separate from the work area. All personnel should wash their hands with soap and water after removing gloves, after handling infectious material, and before leaving the laboratory area. In addition, it is good practice to store sera collected periodically from all health care workers so that, in the event of an accident, a seroconversion (acquisition of antibodies to an infectious agent) can be documented (see Chapter 10).

All health care workers should follow Standard Precautions whether working inside or outside the laboratory. When collecting specimens outside the laboratory, individuals should follow these guidelines:

Engineering Controls

Laboratory Environment

The biohazard symbol should be prominently displayed on laboratory doors and any equipment (refrigerators, incubators, centrifuges) that contain infectious material. The air-handling system of a microbiology laboratory should move air from lower to higher risk areas, never the reverse. Ideally, the microbiology laboratory should be under negative pressure, and air should not be recirculated after passing through microbiology. The selected use of BSCs for procedures that generate infectious aerosols is critical to laboratory safety. Infectious diseases, including the plague, tularemia, brucellosis, tuberculosis, and legionellosis, may be contracted through inhalation of infectious particles present in a droplet of liquid. Because blood is a primary specimen that may contain infectious virus particles, subculturing blood cultures by puncturing the septum with a needle should be performed behind a barrier to protect the worker from droplets. Several other common procedures used to process specimens for culture, notably mincing, grinding, vortexing, and preparing direct smears for microscopic examination, are known to produce aerosol droplets. These procedures must be performed in a BSC.

The microbiology laboratory poses many hazards to unsuspecting and untrained people; therefore, access should be limited to employees and other necessary personnel (biomedical engineers, housekeepers). Visitors, especially young children, should be discouraged. Certain areas of high risk, such as the mycobacteriology and virology laboratories, should be closed to visitors. Custodial personnel should be trained to discriminate among the waste containers, dealing only with those that contain noninfectious material. Care should be taken to prevent insects from infesting any laboratory area. Mites, for example, can crawl over the surface of media, carrying microorganisms from colonies on a plate to other areas. Houseplants can also serve as a source of insects and should be carefully observed for infestation, if they are not excluded altogether from the laboratory environment. A pest control program should be in place to control rodents and insects.

Biologic Safety Cabinet

A BSC is a device that encloses a workspace in such a way as to protect workers from aerosol exposure to infectious disease agents. Air that contains the infectious material is sterilized, either by heat, ultraviolet light or, most commonly, by passage through a HEPA filter that removes most particles larger than 0.3 µm in diameter. These cabinets are designated as class I through 3, according to the effective level of biologic containment. Class I cabinets allow room (unsterilized) air to pass into the cabinet and around the area and material within, sterilizing only the air to be exhausted (Figure 4-9). They have negative pressure, are ventilated to the outside, and are usually operated with an open front.

Class II cabinets sterilize air that flows over the infectious material, as well as air to be exhausted. The air flows in “sheets,” which serve as barriers to particles from outside the cabinet and direct the flow of contaminated air into the filters (Figure 4-10). Such cabinets are called vertical laminar flow BSCs. Class II cabinets have a variable sash opening through which the operator gains access to the work surface. Depending on their inlet flow velocity and the percent of air that is HEPA filtered and recirculated, class II cabinets are further differentiated into type A or B. A class IIA cabinet is self-contained, and 70% of the air is recirculated. The exhaust air in class IIB cabinets is discharged outside the building. A class IIB cabinet is selected if radioisotopes, toxic chemicals, or carcinogens will be used.

Because they are completely enclosed and have negative pressure, class III cabinets afford the most protection to the worker. Air coming into and going out of the cabinet is filter sterilized, and the infectious material within is handled with rubber gloves that are attached and sealed to the cabinet (Figure 4-11).

Most hospital clinical microbiology laboratory scientists use class IIA cabinets. Routine inspection and documentation of adequate function of these cabinets are critical factors in an ongoing quality assurance program. It is important to the proper operation of laminar flow cabinets that an open area for 3 feet from the cabinet be maintained during operation of the air-circulating system; this ensures that infectious material is directed through the HEPA filter. BSCs must be certified initially, whenever moved more than 18 inches, and annually thereafter.

Personal Protective Equipment

OSHA regulations require that health care facilities provide employees with all personal protective equipment necessary to protect them from hazards encountered during the course of work (Figure 4-12). PPE usually includes plastic shields or goggles to protect workers from droplets, disposal containers for sharp objects, holders for glass bottles, trays in which to carry smaller hazardous items (e.g., blood culture bottles), handheld pipetting devices, impervious gowns, laboratory coats, disposable gloves, masks, safety carriers for centrifuges (especially those used in the Acid Fast Bacteriology (AFB) laboratory), and HEPA respirators.

HEPA respirators are required for all health care workers, including phlebotomists, who enter the rooms of patients with tuberculosis, as well as workers who clean up spills of pathogenic microorganisms (see Chapter 80). All respirators should be fit-tested for each individual so that each person is assured that his or hers is working properly. Males must shave their facial hair to achieve a tight fit. Respirators are evaluated according to guidelines of the National Institute for Occupational Safety and Health (NIOSH), a branch of the CDC. N95 or P100 disposable masks (available from 3M, St. Paul, Minnesota) are commonly used in the clinical laboratory.

Microbiologists should wear laboratory coats over their street clothes, and these coats should be removed before leaving the laboratory. Most exposures to blood-containing fluids occur on the hands or forearms, so gowns with closed wrists or forearm covers and gloves that cover all potentially exposed skin on the arms are most beneficial. If the laboratory protective clothing becomes contaminated with body fluids or potential pathogens, it should be sterilized in an autoclave immediately and cleaned before reusing. The institution or a uniform agency should clean laboratory coats; it is no longer permissible for microbiologists to launder their own coats. Alternatively, disposable gowns may be used. Obviously, laboratory workers who plan to enter an area of the hospital where patients at special risk of acquiring infection are present (e.g., intensive care units, the nursery, operating rooms, or areas in which immunosuppressive therapy is being administered) should take every precaution to cover their street clothes with clean or sterile protective clothing appropriate to the area visited. Special impervious protective clothing is advisable for certain activities, such as working with radioactive substances or caustic chemicals. Solid-front gowns are indicated for those working with specimens being cultured for mycobacteria. Unless large-volume spills of potentially infectious material are anticipated, impervious laboratory gowns are not necessary in most microbiology laboratories.

Postexposure Control

All laboratory accidents and potential exposures must be reported to the supervisor and safety officer, who will immediately arrange to send the individual to employee health or an outside occupational health physician. Immediate medical care is of foremost importance; investigation of the accident should take place only after the employee has received appropriate care. If the accident is a needle stick injury, for example, the patient should be identified and the risk of the laboratorian acquiring a blood-borne infection should be assessed. The investigation helps the physician determine the need for prophylaxis, such as hepatitis B virus immunoglobulin (HBIG) or an HBV booster immunization in the event of exposure to hepatitis B. The physician also is able to discuss the potential for disease transmission to family members, such as after exposure to a patient with Neisseria meningitidis. Follow-up treatment also should be assessed, such as the drawing of additional sera at intervals of 6 weeks, 3 months, and 6 months for HIV testing. Finally, the safety committee, or at least the laboratory director and safety officer, should review the events of the accident to determine whether it could have been avoided and to delineate measures to prevent future accidents. The investigation of the accident and corrective action should be documented in an incident report.

Classification of Biologic Agents Based on Hazard

Classification of Etiological Agents on the Basis of Hazard, from the CDC, served as a reference for assessing the relative risks of working with various biologic agents until the CDC, together with the National Institutes of Health (NIH), produced the manual Biosafety in Microbiological and Biomedical Laboratories. The fifth edition of this manual is currently available on the CDC website (www.cdc.gov/biosafety/publications/bmbl5/BMBL.pdf). In general, patient specimens pose a greater risk to laboratory workers than do microorganisms in culture, because the nature of etiologic agents in patient specimens is initially unknown.

Biosafety Level (BSL-1) agents include those that have no known potential for infecting healthy people and are well defined and characterized. These agents are used in laboratory teaching exercises for undergraduate, secondary educational training and teaching laboratories for students in microbiology. BSL-1 agents include Bacillus subtilis and Naegleria gruberi; in addition, exempt organisms under the NIH guidelines are representative microorganisms in this category. Precautions for working with BSL-1 agents include standard good laboratory technique, as described previously.

BSL-2 agents are those most commonly being sought in clinical specimens and used in diagnostic, teaching, and other laboratories. They include all the common agents of infectious disease, as well as HIV, hepatitis B virus, Salmonella organisms, and several more unusual pathogens. For the handling of clinical specimens suspected of harboring any of these pathogens, BSL-2 precautions are sufficient. Specimens expected to contain prions (PrPSc), abnormal proteins associated with neurodegenerative diseases, including spongiform encephalitis, should be handled using BSL-2 procedures. This level of safety includes the principles outlined previously, provided the potential for splash or aerosol is low. If splash or aerosol is probable, the use of primary containment equipment is recommended, as are limiting access to the laboratory during working procedures, training laboratory personnel in handling pathogenic agents, direction by competent supervisors, and performing aerosol-generating procedures in a BSC. Employers must offer hepatitis B vaccine to all employees determined to be at risk of exposure.

BSL-3 procedures have been recommended for the handling of material suspected of harboring organisms unlikely to be encountered in a routine clinical laboratory and for such organisms as Mycobacterium tuberculosis, Coxiella burnetii, the mold stages of systemic fungi, and for some other organisms when grown in quantities greater than that found in patient specimens. These precautions, in addition to those undertaken for BSL-2 agents, consist of laboratory design and engineering controls that contain potentially dangerous material by careful control of air movement and the requirement that personnel wear protective clothing and gloves, for instance. Those working with BSL-3 agents should have baseline sera specimens stored for comparison with acute sera that can be drawn in the event of unexplained illness. BSL-3 organisms are primarily transmitted by infectious aerosol.

BSL-4 agents are exotic agents that are considered high risk and cause life-threatening disease. They include Marburg virus or Congo-Crimean hemorrhagic fever. Personnel and all materials must be decontaminated before leaving the facility, and all procedures are performed under maximum containment (special protective clothing, class III BSC). Most of the facilities that deal with BSL-4 agents are public health or research laboratories. As mentioned, BSL-4 agents pose life-threatening risks and are transmitted via aerosols; in addition, no vaccine or therapy is available for these organisms.

Mailing Biohazardous Materials

In March 2005, the requirements for packaging and shipping of biologic material were significantly revised in response to an international desire to ensure reasonable yet safe and trouble-free shipment practices for infectious material. Before this date, clinical specimens submitted for infectious disease diagnosis, as well as isolates of any microorganism, were considered an “infectious substance” and packaged and labeled under UN 6.2 dangerous goods regulations. Infectious substances now are classified as category A, B, or C organisms. A category A specimen is an infectious substance capable of causing disease in healthy humans and animals; it is assigned to division UN 6.2, UN 2814, UN 2900, or UN 3373. Category B includes infectious substances that are not included in category A and are assigned to UN 3373. Only the category A organisms or specimens listed in Table 4-1 must be shipped as dangerous goods. The UN created the designation UN 3373 so that non−category A specimens or cultures can be packed and shipped as diagnostic or clinical specimens. The proper shipping name for a UN 3371 specimen is “biological substance, category B.”

TABLE 4-1

Examples of Infectious Substances Included in Category A

UN Number and Proper Shipping Name Microorganisms
UN 2814—Infectious Substance Affecting Humans

Bacillus anthracis (cultures only)*

Brucella abortus (cultures only)*

Brucella melitensis (cultures only)*

Brucella suis (cultures only)*

Burkholderia mallei—Pseudomonas mallei-Glanders (cultures only)*

Burkholderia pseudomallei—Pseudomonas pseudomallei (cultures only)*

Chlamydia psittaci—avian strains (cultures only)

Clostridium botulinum (cultures only)

Coccidioides immitis (cultures only)

Coxiella burnetii (cultures only)

Crimean-Congo hemorrhagic fever virus*

Dengue virus (cultures only)

Eastern equine encephalitis virus (cultures only)*

Escherichia coli, verotoxigenic (cultures only)

Ebola virus*

Flexal virus

Francisella tularensis (cultures only)*

Guanarito virus

Hantaan virus

Hantaviruses causing hantavirus pulmonary syndrome

Hendra virus*

Hepatitis B virus (cultures only)

Herpes B virus (cultures only)

Human immunodeficiency virus (cultures only)

Highly pathogenic avian influenza virus (cultures only)

Japanese encephalitis virus (cultures only)

Junin virus

Kyasanur Forest disease virus

Lassa virus*

Machupo virus

Marburg virus*

Monkeypox virus*

Mycobacterium tuberculosis (cultures only)

Nipah virus*

Omsk hemorrhagic fever virus

Poliovirus (cultures only)

Rabies virus (cultures only)

Rickettsia prowazekii (cultures only)*

Rickettsia rickettsii (cultures only)*

Rift Valley fever virus*

Russian spring-summer encephalitis virus (cultures only)

Sabia virus

Shigella dysenteriae type 1 (cultures only)

Tick-borne encephalitis virus (cultures only)

Variola virus

Venezuelan equine encephalitis virus (cultures only)*

West Nile virus (cultures only

Yellow fever virus (cultures only)

Yersinia pestis (cultures only)

UN 2900—Infectious Substance Affecting Animals

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This table is not exhaustive. Infectious substances, including new or emerging pathogens, that do not appear in the table but that meet the same criteria must be assigned to category A. In addition, if doubt exists as to whether a substance meets the criteria, it must be included in category A.

*An infectious agent also designated as a “select agent” that has the potential to pose a severe threat to public health and safety.

The use of the former shipping names for diagnostic or clinical specimens is no longer permitted. If the laboratory director is unsure whether a patient has symptoms of a category A agent, it is prudent to ship the specimen as an infectious substance rather than a biologic substance. Figure 4-13, A, shows triple packaging for both diagnostic, clinical or infectious substances in a pouch; Figure 14-13, B, shows triple packaging for diagnostic, clinical, or infectious substances in a rigid bottle.

Packaging must meet the requirements of the International Air Transport Association (IATA) and the International Civil Aviation Organization (IACO). Packaging instructions are available in the annual IATA regulations under 620 (dangerous goods). All air and ground shippers, such as the U.S. Postal Service (USPS), the U.S. Department of Transportation (DOT), and Federal Express (Fed Ex) have adopted IATA standards.

Training in the proper packing and shipping of infectious material is a key feature of the regulations. Every institution that ships infectious materials, whether a hospital or (physician office laboratory (POL), is required to have appropriately trained individuals; training may be obtained through carriers, package manufacturers, and special safety training organizations. The shipper is the individual (institution) ultimately responsible for safe and appropriate packaging. Any fines or penalties are the shipper’s responsibility.

Infectious specimens or isolates should be wrapped with absorbent material and placed inside a plastic biohazard bag, called a primary receptacle. The primary receptacle is then inserted into a secondary container, most often a watertight, hard plastic mailer. The secondary container is capped and placed inside an outer, tertiary container that protects it from physical and water damage (see Figure 4-13, B). A UN class 6 label on the outer box confirms that the packaging meets all the required standards. The package must display the UN Packaging Specification Marking and must be labeled with a specific hazard label as an infectious substance. A packing list and a Shippers Declaration for Dangerous Goods Form must accompany the air bill or ground form. Diagnostic or clinical specimens are packaged similarly, but a UN specification marking is not required and it is not necessary to fill out a shippers declaration.

Shippers should note that some carriers have additional requirements for coolant materials, such as ice, dry ice, or liquid nitrogen. Because the shipper is liable for appropriate packaging, it is best to check with individual carriers in special circumstances and update the instructions yearly when the new IATA Dangerous Goods Regulations are published.

Shipping and packaging regulations from the Code of Federal Regulations can be found at the website www.gpoaccess.gov/cfr/. IATA regulations can be found at the website www.iata.org. International importation or exportation of biologic agents requires a permit from the CDC. Information on importing and exporting a variety of materials may be found at www.cdc.gov/ncidod/srp/specimens/shipping-packing.html.