The structured clinical examination

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Chapter 7 The structured clinical examination

The structured clinical examination (SCE) is the final section of the examination. Brief encounters with six different pairs of examiners test multiple aspects of candidates’ diagnostic, management and communication abilities.

Format

Six stations are completed sequentially over one hour (10 minutes per station). For each station, there is three minutes to get to the station and for reading time sitting outside the examination room, followed by seven minutes with two examiners. During the reading time candidates are provided with written material, a ‘prompt’ of some sort, to read, but no writing is allowed. The first question may also be provided with this written material. During the time with the examiners, one will lead while the other scribes on a preformatted sheet. After seven minutes, you will be directed to sit outside the next room where the reading material for that station will be ready.

SCEs are usually conducted in an outpatient area or similar facility that has been used the previous day for the long and short cases. Sets of six stations are arranged together, with candidates moving around in a circular fashion like a game of musical chairs. Because the same questions are used for all candidates, those presenting early are isolated until the last group begins. Check your timetable and be prepared to wait if you are in the first groups.

The SCE topics may cover the entire curriculum. You should anticipate at least one paediatric, one medical (including poison/toxins) and one surgical (including trauma) topic. You should also expect at least one skill/equipment station and one administrative scenario. Since 2007 there has been a communication station, with actors playing various roles. Each station has a number of sections the examiners will work through. It is therefore likely that these sections will be presented in combination (e.g. paediatric resuscitation from poisoning while managing distressed parents and considering non-accidental injury). Anything is possible, including being asked to demonstrate use of equipment and/or a skill. If it can happen at work and be assessed in seven minutes, it can be in the SCE!

Th e reading material provided will be relevant to the case at hand, but this does not mean that the case cannot take a sudden turn in a different direction. Again, this is the way it is in the world of emergency medicine.

Preparation

The SCE is relatively easy to prepare for. However, the scope of material that can be used in the exam is enormous. Our suggestion is to practise SCEs from each area of the curriculum, paying particular attention to what is common and what is commonly deadly. Administrative issues and communication feature in many SCEs. Be aware of this when preparing for the SCE. To become familiar with the format, talk to examiners, your DEMT and anyone who has done the exam and read the past papers on the College website. Worked examples for each major area are presented at the end of this chapter, while Table 7.1 outlines a list of key topics to prepare for. Although this list is long, it is not exhaustive. Note that ‘communication’ SCEs may involve junior or senior staff, administration, VIPs, other colleagues and/or relatives. All of the ‘administration’ topics are also well suited to testing communication.

When preparing with other candidates, take delight in the experience if you manage to prepare a SCE that exposes an area of the curriculum they have not covered. If you are on the ‘receiving end’ of this experience of being ‘caught out’ in a practice SCE you have the opportunity to think about how you will handle that situation in the future. If the same situation comes up in the actual SCE (or in real life), there will be a little voice recorder playing in your head from your practice debrief during which you decided the best (or better) way to address the issue.

On the day

By now you will have become familiar with getting to the venue on time and settling yourself down. The hour of the exam will go quickly once you get in to it. Introductions will be brief. Usually you will be asked whether you have read and understood the scenario. This also serves to let you know which of the examiners is going to lead and which is scribing. From this point on anything is possible, so be prepared for sudden changes in direction — not surprised or alarmed. A good FACEM handles stress well and is never fazed! Some SCEs will involve actors or equipment. Deal with these as you would at work.

The SCE itself

You have seven minutes with the examiners from the time the bell rings. Questions may be predictable to test your knowledge in a specific area or may be designed to test your ability to adapt to sudden developments — for example, an unexpected arrest, a demanding relative, you notice the patient is the CEO …

One examiner will ask the questions while the other takes notes on a preformatted sheet prepared at the pre-examination meeting. Th e examiners typically ‘test’ the SCE on a fellow examiner or other FACEMs at the pre-examination meeting to ensure that the questions run smoothly and in the time available. Th ere is no rush.

Sit comfortably: do not fidget. Answer questions directly and if you do not know an answer, say so. If time permits, the examiners may return to a section where you had a ‘mental blank’. Do not waffle or follow your own agenda: answer the question asked, not what you want it to be. One approach is to begin with a (very) brief synopsis and then expand on the possibilities. If the examiners interrupt you or redirect you along a certain course, comply and do not be concerned —you may already have answered the questions they have to follow and now they want to give you the chance to earn bonus points!

Th ere are no tricks or hidden agendas in the SCE. You may be prompted in certain directions or asked to repeat, reconsider or expand on an answer if the examiners feel you may be able to answer more fully. If you have committed a ‘fatal error’, the examiners will go back over the issue and give you every opportunity to realise your mistake and correct it. It is okay to change your response if you realise that you have made an error or to point out a particular diff erential diagnosis that you should have given earlier but, for some reason, overlooked.

Sample SCEs

The following are some worked examples of the types of scenarios that may be encountered in the SCE. One example is given for each major category along with a mix of other issues. This framework could be used to develop your own practice scenarios. There is usually no shortage of colleagues eager to take part in communication roleplaying!

SCE 1: administration

As director of a large suburban Emergency Department, you have been asked by medical administration to respond to a letter of complaint, an excerpt of which appears below:

Question 1: How would you deal with this letter of complaint? (2 minutes)

Expected response Details and comments Pass criteria
Acknowledgment (verbal and/or written) Medical administration
Complainant
 
Investigation Medical records
Staff involved (medical and nursing)
ComplainantCheck daughter not adult (If candidate asks, daughter is 14 years old)
 
Response Timely (< 72 hours ideally)
Non-judgemental
Apologise sincerely/honestly without admission of liability
Verbal better/written if unable
No denial if apology appropriate
Counsel staff
Medical defence as appropriate
   
Audit/quality Review ED processes, change as indicated
Use as educational exercise
Arrange for someone to speak to surgeon about criticising colleagues
System review
Keep records of complaints    

Question 2: The patient and her mother wish to speak to the registrar concerned. Would you agree to this and, if so, under what circumstances? (2 minutes)

Expected response Details and comments Pass criteria
Specifics of complaint Appropriate in most cases
Helps successful resolution
Pros and cons
Environment Quiet, uninterrupted area
Adequate time set aside
Preferably neutral informal environment
(Prompt candidate for environment if not given)
Appropriate environment
Doctor concerned Fully informed pre-meeting
Apology honest, sincere
Senior staff present +/– mentor
Medical defence aware/give consent as appropriate
Involve administration
Hospital Medical administration aware/give consent  

Question 3: You discuss this complaint with the registrar involved. She promptly bursts into tears and admits to having used pethidine for most of the year. She has become increasingly depressed about her inability to cope. What will you do now? (2 minutes)

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Expected response Details and comments Pass criteria
Complaint-related Not appropriate for registrar to meet with complainant
Manage complaint without this meeting
Prompt to address
Workplace issues Will need time off — needs sick leave certificate
Arrange cover for shifts
Maintain confidentiality
 
Medical issues Offer to arrange screening for HIV, Hep B, C etc.
Offer medical and drug support services re management/rehabilitation etc.
 
Psychiatric issues