Managing clinical processes: objectives, evidence and context

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Chapter 1. Managing clinical processes: objectives, evidence and context
Roslyn Sorensen and Rick Iedema

Introduction

Good health is important to individuals and to national economies (Suhrcke et al 2006). Without good health, economic prosperity and the wellbeing of individuals suffer. Consequently, health is an important responsibility for governments, and is often the biggest and most politically sensitive of portfolios, especially in countries where healthcare is predominantly publicly funded. Governments actively manage the main indicator of a population’s health, health status, and their success in doing so is evident in their ranking on health outcome measures relative to their peers. To maintain their performance standing, governments must manage pressure on resources to balance the demands for healthcare with those of other portfolios, such as defence, education, and law and order. Making the best use of resources is therefore an important objective for all health systems.
The use of resources can be maximised by optimising the quality of care. Care provided in the right way the first time that produces expected outcomes will be less expensive than poor-quality care that has to be repeated. While the quality of care in most developed countries is good, it is not as good as it could be. Quality is being scrutinised and judged as deficient, based on findings that the level of adverse events in the health services of many developed countries is high. This is despite generally good health outcomes overall and patient satisfaction with the system. But optimising the quality of healthcare and maximising resource use, i.e. producing cost effective care, is difficult. Healthcare is complex: multiple caregivers from diverse backgrounds who are often geographically dispersed in independent services deliver a range of services that need to be coordinated. Healthcare is expensive: the rapidly advancing technologies of health are costly and the demand for them is potentially insatiable. Hence, cost effectiveness will depend on how well those who manage health services and those who deliver them agree on the goals of care, understand the methods for their achievement and cooperate to do so.
Healthcare goals are generally not well integrated at either the policy or service level. Emphasising any single goal to the exclusion of others can be detrimental to achieving comprehensive health service outcomes. Policymakers commonly use budgeting and service downsizing to contain the cost of care; clinicians commonly call for more funding as the answer to quality problems. But containing costs without attention to other equally important goals may have unintended effects on quality and safety, and increasing funding without reference to available resources or accounting for those consumed may jeopardise service sustainability. Hence, the overriding aim for all health systems should be to achieve good quality care without risk to patient safety while maximising resource use. Achieving this aim will mean simultaneously managing the three main elements of healthcare, namely quality, risk and resources, at the point at which care is produced, that is, in health services. Doing so will mean moving beyond just managing the clinical particularities of individual patients or the organisational abstractions of performance targets, to redesigning systems so as to link these two ends coherently, productively and practically. To discuss how this can be done, this introductory chapter:
▪ outlines the objectives of managing clinical processes in health services
▪ provides evidence for the importance of managing seemingly conflicting objectives simultaneously
▪ discusses the context within which clinical process management takes place.

The objectives of managing clinical processes

The relationship between health outcomes and health services

Health status is an indicator of the state of a nation’s health. Most OECD countries achieve similar levels of performance on key indicators of health status, particularly life expectancy (OECD 2005). Most countries seek to protect their ranking and actively manage this measure. However, while health status outcomes are impressive for non-Indigenous populations, those for Indigenous populations are often much lower (Bramley et al 2004) and the gap may be widening (Freemantle et al 2007). Table 1.1 below sets out selected indicators of performance on health status for selected peer countries. The data show overall performance and performance on specific life-expectancy measures for the four leading countries in 2004, compared with those of other selected OECD peers.
Health targets, such as health status measures, are important because, theoretically, they focus the system on the effectiveness as well as the efficiency of care. However, the extent to which health status outcomes are linked to health service effectiveness and efficiency is not clear. For instance, the proportion of funds spent on health is not necessarily an indicator of performance on health status outcomes. As an example, Japan has one of the lowest proportions of GDP spent on health (8% in 2003) but a high overall life expectancy (81.8 years), while the US spends a relatively high proportion of its GDP on health (15.2% in 2003) but has a lower overall life expectancy (77.5 years) (OECD 2006b). If health status outcomes are not necessarily linked to the size of health budgets, other factors must explain the difference. Knowing what factors ‘produce’ health and understanding how budgets are spent is therefore important in understanding such differences. But health reform policy and programs aimed at improving health service performance appear to be largely separated from the policies and programs that underpin health status outcomes. Busse & Wismar (2002) describe health targets as the ‘forgotten corner’, because of their separation from the main agenda of health services reform. A comparative study of national and regional health target programs among OECD peers, including the European Union, Australia, Canada, New Zealand and the US, showed that Australia alone linked health targets to health services performance (Busse & Wismar 2002).
Busse & Wismar offer a number of reasons for this separation. Firstly, the policies and programs that support health targets tend to be top-down and the involvement of the general public or their elected parliamentary officials is limited. This means that policy may not contain strategies to encourage grassroots alliances to mobilise health improvement activities in the community and in health services. Secondly, and consequently, there are few incentives for local and professional individuals and groups to be involved. This is important because getting the agreement and commitment of those who produce and co-produce health is a significant factor in improving health outcomes. Yet the evidence is clear that integrating community and professional groups in decisions that affect them is effective. Communities can make difficult decisions about prioritising health services in the face of scarce resources. This is evidenced by the Oregon experiment in the US that sought to involve communities in rationing decisions that took into account the health of vulnerable groups, and the New Zealand experience where professional groups assisted government to develop rationing criteria for elective surgery (Hadorn & Holmes 1997, Klein et al 1996). Importantly, Wiseman et al’s Australian study found that the public overwhelmingly want their preferences to inform decisions about priority-setting and funding allocation (Wiseman et al 2003) (see Mooney, Chapter 13).
Pause for reflection

Communities can participate meaningfully in decisions about setting priorities and allocating resources in health, and community values can become a criterion for decision making. How might governments take community capacity and values into account?
For governments, a constant priority is managing the gap between the supply of health services and the demand for them. Governments tend to use the blunt levers of economic policy to contain costs to manage the gap, in preference to more organic processes that involve communities in such decisions. The European Union, Australia, New Zealand and Canada all use economic policy in this way, as do the US and Japan (Abel-Smith & Mossialos 1994, Fujii & Reich 1988, Malcolm 1990, Segal 1998, Dickey 1997, Byrne & Rathwell 2005). Economic policy is a useful lever for governments to manage health services, because it allows control over resource allocation at the macro level at which government decision makers operate. Moreover, the pressures on the health system are likely to continue, hence the pressures on governments to manage the gap between service supply and demand will also continue. Managing the resource consumption of health services will remain an important strategy to contain public spending on health to within manageable levels as populations in developed countries age, the demand for expensive advanced medical technology rises and consumer expectations about choice, access, quality and accountability increase.

Pressures on the health system

These pressures on the health system need to be taken into account when assessing how well they perform. Health service performance is affected by the rising cost of care, the increasing demand for services, the levels of risk to patient safety and the overall quality of care. Each of these pressures is discussed briefly in turn.
First, in terms of the rising cost of care, health services consume a sizable portion of a nation’s resources. Table 1.2 below compares the total expenditure on health as a percentage of GDP (gross domestic product) for selected OECD peers from 1960 to 2004. The expenditure of these countries (Australia, Canada, New Zealand and the UK) is compared with that of countries with relatively low and high expenditure (Japan and the US respectively). The data show that for the six countries selected, all experienced substantial rises in the percentage of GDP spent on health over the 44-year period. National budgets are finite, and as health spending rises, the proportion of GDP spent in other areas of need reduces. Consequently, most governments actively manage their expenditure on health. The high level of public funding facilitates such management, although countries such as the US experience more difficulty, presumably because of a dominant private sector (OECD 2006a) less amenable to centralised cost containment objectives.
Table 1.2 Total expenditure on health – percentage of gross domestic product
Source: OECD 2006
3OECD data for New Zealand GDP spent on health began in 1970.
Source: OECD 2006
Country Australia Canada NZ UK Japan US
Year
1960 4.0 5.4 5.1 (1970) 3 3.9 3.0 5.1
2004 9.6 9.9 8.4 8.3 8.0 15.3
Second, the demand for health services is rising, and is likely to continue to rise in line with the ageing of the population in developed countries. As an example, Figure 1.1 below shows the increase in admitted patients in Australian hospitals from 1998–99 to 2004–05.
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Figure 1.1

Source: Australian Government Department of Health and Ageing, Australian Health Care Agreement data reported by the states and territories
Governments and health services must manage this increasing demand, and health resources must be rationed to manage it within allocated budgets. Reducing bed numbers and patients’ lengths of stay are common strategies to contain costs within budget limits while maintaining patient throughput. Table 1.3 below shows data for seven selected countries, as in Table 1.1, for 2004 on three key indicators of efficiency, namely waiting times for health services, average lengths of stay and proportion of hospital beds per 1000 population. The data vary widely. Of the two countries with lower lengths of stay (Sweden and New Zealand) and bed ratios (Sweden), each experiences waiting times for rationed hospital services to contain the proportion of GDP spent on health: for Sweden to 9.1%; for New Zealand to 8.4% (OECD 2006b). The two countries that report no waiting times for hospital services (Switzerland and France) also have the highest proportion of beds, and in the case of Switzerland, the highest average length of stay. Thus, the trade-off for maintaining access to health services with no waiting times appears to be a higher proportion of GDP spent: for Switzerland 11.6% in 2004; for France 10.5% (OECD 2006b).
Table 1.3 Hospital performance – selected indicators, selected countries
Source: The Conference Board of Canada 2004
Performance statistics Switzerland Sweden Spain France Australia Canada New Zealand
Are there waiting times at hospitals for health services? No Yes Yes No Yes Yes Yes
Average length of stay in hospital – days 9.2 5.0 7.5 5.5 6.2 7.2 3.3
Hospital beds/1000 3.9 2.4 3.2 8.4 3.8 3.2 6
The extent to which reducing bed numbers is a sustainable strategy to manage throughput and cost emerges in Figure 1.2 overleaf. The data show that as an example the consistent reduction in bed numbers in Australia from 1998–99 to 2002–03 was not sustainable, with bed numbers rising again from 2003–04.
B978072953825110001X/gr2.jpg is missing
Figure 1.2

Source: Australian Institute of Health and Welfare (AIHW) 2004, Australian Hospital Statistics 2002–03; Australian Government Department of Health and Ageing, Australian Health Care Agreement data reported by the states and territories (2003–04, 2004–05)
Third, risks to patient safety have become a priority for many health services in developed countries (see Warburton, Chapter 9 and Merry, Chapter 11). The methodology to quantify adverse events developed in the 1990s has revealed a pattern of patient risk associated with acute inpatient admissions within a relatively consistent range across selected countries for which data are available, from 7.5% in Canada to 17.7% in the US, as Table 1.4 shows.
Table 1.4 Levels of adverse events associated with hospital admissions4
Sources: Baker et al 2004, Andrews et al 1997, Davis et al 2001, Vincent et al 2001, Wilson et al 1995, Schioler et al 2001
4Similar protocols were used so that comparisons can be made across studies (Baker et al 2004).
Sources: Baker et al 2004, Andrews et al 1997, Davis et al 2001, Vincent et al 2001, Wilson et al 1995, Schioler et al 2001
Country Percentage of admissions associated with an adverse event Focus of study
Australia 16.6 Acute hospital admissions
United States 17.7 Acute hospital admissions
United Kingdom 10.0 Emergency department
Canada 7.5 Acute hospital admissions
New Zealand 12.9 Acute hospital admissions
Denmark 9.0 Acute hospital admissions
Three issues arise from these data. First, a large majority of the adverse events reported caused significant disability or death and were considered highly preventable: 57% in the Australian study (Wilson et al 1995). Second, the cost of adverse events was high, estimated to be in excess of $800 million per annum, again in the Australian case. This represents a significant proportion of the health budget that potentially could be directed to meeting the supply–demand gap. Third, these figures raise questions about their cause, whether individual clinicians are at fault, or inadequate systems. This issue is important when decisions about health service priorities and funding for improvements are being considered.
Errors occur in all health and hospital services and must be managed as routine. For instance, Cullen compared adverse drug events in ICUs with events in non-ICUs (Cullen et al 1997) and when adjusted for volume, the rates were found to be comparable. This study is significant, because it revealed that preventable and potential adverse drug events occurred in units that functioned normally, involving caregivers working under reasonably normal circumstances and not necessarily or not only in units at the extremes of workload and stress, such as ICUs. Cullen’s estimate of cost of between $5.6 and $2.8 million in a 700-bed teaching hospital suggests that eliminating error is not only good for patients, it is also good for budgets.
In addressing the issue of cause, Baker et al believes that poorly designed systems are at fault. This view notwithstanding
[H]ealth care organisations have historically focused on identifying and disciplining clinicians who were closest to incidents. However, experts suggest that the greatest gains in improving patient safety will come from modifying the work environment of healthcare professionals, creating better defences for averting adverse events and mitigating their effects.
The implications of this for managing clinical processes arise in terms of the types of solutions devised to address adverse events, and whether they should focus on improving the skills and competencies of individual clinicians, or rectifying underlying systems problems.
Fourth, the overall quality of health services has concerned policymakers, health service managers, clinicians and patients, and it had done so well before the high levels of adverse events came to light. The problems with quality are serious and extensive. Chassin (1998) maintains that they arise from treatment underuse (failure to provide a treatment when needed), overuse (when harm exceeds the benefit of a treatment) and misuse (when complications occur from the treatment). He maintains that the need for rapid change in health services is urgent because
[O]ur present efforts resemble a team of engineers trying to break the sound barrier by tinkering with a Model T Ford. We need a new vehicle or, perhaps, many new vehicles.

Pause for reflection

New vehicles are required to manage the increasing demand for health services and the rising cost of care while minimising the risks to patient safety and improving the overall quality of health services. What might these new vehicles look like?

Strategies to improve performance

Policymakers and health service managers have generally responded to the problems in overall quality with broad quality improvement programs such as continuous quality improvement (CQI). Just how effective such programs are is uncertain, because of a paucity of evaluation. Some clinicians believe that the quality of care has actually deteriorated in the countries where they have been implemented (Ferlie & Shortell 2001). A possible reason for this is that the broad scope of programs is too ambitious as they attempt to cover the myriad systems that appear to impact on quality. Thus, the links between cause and effect have been difficult to establish. What these programs do reveal is further evidence of wide variations in the processes and outcomes of care in technologically advanced systems.
Ferlie & Shortell (2001)

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